Admissions for the Academic Year 2022-23

AES Admission Policies and Procedures

Due to the limited space available at AES, preference is given only to Ahmadi students for admissions. Presently, the enrollment number per class is limited to 25. If the number of applications exceeds the maximum available spots, each application will be evaluated on its merits as determined by the admission committee. The school’s admission committee is comprised of the Principal and at least two staff members.

Procedure for Admission in Grade 1

1. AES will start accepting applications for Grade 1 admissions in January.
2. Parents will be required to fill out an online application form on the Ta`lim Website to register for the admission process in Grade 1.
3. The application’s closing date will be March 31, each year. Late submissions will only be considered for the admission process if seats are still available after the first run of the admission process has been completed. Otherwise, the names of the applicants will be placed on the waiting list.
4. In April, the parent will receive an acknowledgment email confirming that the application is processed. The email will also provide the outline of the entrance test.
5. The admission/entrance test will be administered in the first week of May.
6. Applicants are required to complete the assessment prior to admission for AES.
7. If more applications are received then available spots, students will be ranked according to their assessment results.
8. All applicants with the top 25 highest marks will receive an Offer of Admission in the third week of May.
9. When deciding the final few seats for admission, if two applicants achieve identical test scores, preferential consideration will be given to an applicant who has a sibling enrolled in the school.
10. If two applicants, who do not have any siblings enrolled in the school, achieve identical test scores, the applicant who applied first will be offered admission.
11. If a parent does not accept the Offer of Admission within the period specified, the spot will be offered to another applicant. Applicants who have siblings who are already attending AES will be given priority consideration provided they pass the entrance test.

Age to Apply in Grade 1

The minimum age to apply for admission at AES in Grade 1 is five turning six by December in the year of entry. However, upon a proper review of the case, a seven-year-old student (a Grade 2 student) will also be allowed to apply for admission in Grade 1.

Enrollment in Grades 2 to 8

The names of the applicants who apply for Grades 2 to 8 will be placed on the waiting list and will only be contacted when a spot becomes available in the grade they applied for.

If a spot becomes available, candidates will be chosen from the top of the waiting list for the entrance test. No preference will be given to any candidate further down in the waiting list unless an applicant has a sibling enrolled in the school.

Upon successfully passing the entrance test, admission will be offered to the selected candidates.

Required Documents Upon the Offer of Admission

The following documents are required for enrollment to confirm admission at AES.

1. A copy of the applicant’s birth certificate
2. A copy of the applicant’s Health card
3. A copy of the applicant’s Immunization Record
4. The most recent original School Report Card
5. Documents to prove the legal status in Canada
6. A copy of the adoption documentation if the child is adopted.
7. The legal document to show the foster relationship with the applicant, if the child is in foster care.
8. Documents to prove custody, if applicable
9. Registration Form (signed by both parents except where one parent is deceased)
10. In the case of divorced or separated parents, the parent who applied for admission must obtain a signed copy of the Registration Form from the other parent.

Factors Affecting Decision to Offer Admissions

Admission of a Student with Special Needs

Due to the absence of a Special Needs Education Program at AES and for the applicant’s best interest, students with identified/diagnosed special needs as communicated by their parents can not be offered admission, as AES cannot fulfill or support their needs.

Admission of a Non-Resident

Visiting students or those without legal status will not be granted admission into the school.

Readmission of Previous AES Students

If previous students of AES wish to re-enroll and a vacant spot is available, they must undergo the entire admission process again. Those students who move to Hifz schools will be given re-admission to AES after completing their Hifz program.

School and Admission Fees

The following fees are to be paid at the time of enrollment:
Registration Fee: $100 (paid once upon registration)
First Month’s Tuition Fee: $200
School Bus (if applicable): $100

NOTE: Effective September 1st, 2022 (i.e. new academic year) all Waqfeen students will be required to pay the Fees. They may apply for a fee reimbursed to National Markaz.

Sibling Discount

1. For two children of the same family at the AES, there is no fee discount.
2. For three children of the same family at the AES, the third child can get a 50% Tuition Fee discount. The bus Fee is charged in full. *
3. For four children of the same family at the AES, the fourth child can get a 100% Tuition Fee discount. However, the full bus fee is still charged. *

* Many families would still like to pay for their third or fourth child as they wish to support the AES project.

NOTE: If a family is facing any financial hardship, let them know that they can contact National Ta`lim Office for bursaries that are available through auxiliaries.

School Bus Policy

The bussing is provided for students of AES and students will be given priority. All those who take the bus are expected to behave in a safe and respectful manner and follow all instructions provided by the bus driver / AES.

Provided there is space available on the bus, staff are permitted to use the bus as well. Staff will be required to pay the bus fee if they choose to use the bus. If not spot is available, staff members will be required to arrange their own transportation.

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For any questions and queries please contact admissions@ahmadiyyaschool.ca